This policy covers how Hampton High treats personal information that Hampton High collects and receives, including information on your past use of our website. Personal information, is information about you that is personally identifiable like your name, address, email address or phone number, and that is not otherwise publicly available.
This policy does not apply to the practices of companies that we do not own or control, or to people that we do not employ or manage.
Personal data we collect and use
Personal data that we may collect, use, store, and share about those who interact with our website include, but is not restricted to; Collection of personal information whenever a user chooses to contact us via the web form within the contact us section. Such as your name, e-mail address and telephone number.
Cookies; we automatically receive and record information on our server logs from your browser, including your IP address, general cookie information, and the page you request.
Why we use, collect and use this information
• The purpose of collecting and processing includes but is not limited to. Customise the content you see
• Fulfil your requests (responding to queries)
• Technical web site administration
Lawful basis for using this data
Are defined under data protection legislation and for personally identifiably information are
• Data subject gives consent for one or more specific purposes
• Processing is necessary for tasks in the public interest or exercise of authority vested in the controller (the provision of education).
• Processing is necessary for your legitimate interests or the legitimate interests of a third party.
Information sharing and disclosure
In order for us to legally, effectively and efficiently function we are required to share data with appropriate affiliated companies except to provide products or services you've requested.
We will use reasonable efforts to ensure that your personal data is not disclosed to regional/national institutions and authorities, unless required by law or other regulations.
We may update this policy. We will notify you about significant changes in the way we treat personal information by placing a prominent notice on our web site.
Data Protection Rights
Individuals have a right to make a ‘subject access request’ to gain access to personal information that the school holds about them.
If you make a subject access request, and if we do hold information about you, we will:
• Give you a description of it
• Tell you why we are holding and processing it, and how long we will keep it for
• Explain where we got it from, if not from you
• Tell you who it has been, or will be, shared with
• Let you know whether any automated decision-making is being applied to the data, and any consequences of this
• NOT provide information where it compromises the privacy of others
• Give you a copy of the information in an intelligible form
You may also have the right for your personal information to be transmitted electronically to another organisation in certain circumstances.
In most cases, we will respond to subject access requests within 1 month, as required under data protection legislation However, we are able to extend this period by up to 2 months for complex requests or exceptional circumstances.
We reserve the to verify the requesters identification by asking for Photo ID, if this proves insufficient then further ID may be required.
Your Other Rights regarding your Data:
• Withdraw their consent to processing at any time, this only relates to tasks which the school relies on consent to process the data.
• Ask us to rectify, erase or restrict processing of their personal data, or object to the processing of it in certain circumstances and where sufficient supporting evidence is supplied
• Prevent the use of their personal data for direct marketing
• Challenge processing which has been justified on the basis of public interest, official authority or legitimate interests.
• Request a copy of agreements under which their personal data is transferred outside of the European Economic Area
• Object to decisions based solely on automated decision making or profiling (decisions taken with no human involvement, that might negatively affect them)
• Request a cease to any processing that is likely to cause damage or distress
• Be notified of a data breach in certain circumstances
• Submit a complaint to the ICO
• Ask for their personal data to be transferred to a third party in a structured, commonly used and machine-readable format (in certain circumstances)
If you would like to exercise any of the rights or requests listed above, please contact
our Data Protection Officer and can be contacted by:
• 020 8979 3399
• Hanworth Road, Hampton, Middlesex, TW12 3HB
The School will comply with the Data Protection legislation in regard to dealing with all data requests submitted in any format, individuals are asked to preferably submit their request in written format to assist with comprehension.
Data Protection Breaches
If you suspect that yours or someone else’s data has been subject to unauthorised or unlawful processing, accidental loss, destruction or damage. Then we ask that you please contact our Data Protection Officer at Hampton High and advise us without undue delay.
We take any complaints about our collection and use of personal information very seriously.
If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.
To make a complaint, please contact our independent data protection officer, David Coy (contactable on email@example.com, 07903 506531).
Alternatively, you can refer a complaint to the Information Commissioner’s Office:
• Report a concern online at https://ico.org.uk/concerns/
• Call 0303 123 1113
• Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF